Job Description
Below you can see listed all of the Breeders registered with the Purebred Sheep Breeders Association of Nova Scotia who breed Job Description.

Assistant Director of Clinical Services Job Description

Please note:  This is not a job listing, this is a job description. For current opportunities click here. This is a non-union position (Mgmt.).

POSITION: Assistant Director of Clinical Services
DEPARTMENT: Nursing and Rehabilitation Services
RESPONSIBLE TO: Director of Clinical Services

Reporting to the Director of Clinical Services, the Assistant Director of Clinical Services (ADCL) is a key member of the leadership team. Responsibilities include the day to day management and integration of resident care services throughout the organization in collaboration with the Director of Clinical Services and Supervising RN.

The essential areas of responsibility include creating and fostering an environment of clinical excellence, innovation, enthusiasm and professional growth. The ADCS shows initiative and flexibility, has a strong commitment to the maintenance of the health and quality of life of the residents, demonstrates principle-based decision making, leads a cooperative work environment and has an ability to organize time and resources effectively. The ADCS assists the Director of Clinical Services in assessing the effectiveness of clinical programs and activities on the basis of quality outcomes and alignment with best practices.

Functions and Responsibilities

  1. To promote and maintain the safety of residents, staff, and visitors as a strategic priority for the home at all times
  2. Assists in the planning, developing, organizing, implementing, directing and evaluating Continuous Quality Initiatives in the nursing department.
  3. Role models our core values in carrying out the philosophy, objectives, policies, and standards for resident care and related nursing services.
  4. Works with Sr. Leaders (Directors) and clinical service providers to ensure adherence with Long Term Care Program requirements.
  5. Leads the new resident admission process.
  6. Supports the Supervising RN’s / RRN’s in ensuring best practices are employed in addressing changes in resident conditions or behaviors [PIECES Model].
  7. Coordinates the department functions with all other departments and services of the Home.
  8. Consults and advises the Director of Clinical Services on concerns related to the Nursing Department and the Home.
  9. Assists the Director of Clinical Services in the recruiting, hiring, performance appraisal, coaching and progressive disciplinary process of the nursing staff.
  10. Promotes and maintains harmonious relationships among nursing personnel and with physicians, residents, families and the public.
  11. Plans, evaluates and directs orientation and educational training for all nursing staff. This would include the promotion of geriatric studies / certification opportunities and RN Premiums.
  12. Assists the Director of Clinical Services are in preparation of Annual Budget, and in tracking and analyzing monthly variances.
  13. Assumes responsibilities in the absence of the Director of Clinical Services.
  14. Willingness to pursue self-directed ongoing education and best practices in Continuing Care and Management.
  15. Participates in Union/Management discussions.
  16. Participates in the attendance support program.
  17. Participation on committees as required by the Director of Clinical Services.
  18. Assumes responsibility for Infection Control for the facility. Works with staff, Department Directors and Department of Health and Wellness in the development, updates, and annual education and implementation of an Infection Control Program.
  19. Responsible for carrying out other duties as may be required by the Assistant Director under the Homes for Special Care Act, Home’s by-laws and as determined by the Director of Clinical Services and/or CEO.

Leadership Competencies Required

  • Leading Others as demonstrated by the ability to establish focus, to provide motivational support, fostering teamwork, empowering others.
  • Managing Change as indicated by the ability to demonstrate support for innovation and for organizational changes needed to improve the organization’s effectiveness
  • Managing Performance as demonstrated by ability to take responsibility for one’s own or one’s employee’s performance by setting clear goals and expectations, tracking progress against goals, ensuring feedback and addressing performance issue promptly.
  • Communication as demonstrated by the ability to ensure that information is passed on to others who should be kept informed as well as the ability to express oneself clearly in conversations and interactions, in writing and to be able to plan and deliver conversations that have an impact and persuade their intended audience.
  • Interpersonal Awareness as demonstrated by the ability to notice, interpret and anticipate others concerns and feelings and to communicate this awareness empathetically to others
  • Influence Others as demonstrated by the ability to gain others’ support for ideas, proposals, objectives, projects and solutions
  • Building Collaborative relationships as demonstrated by the ability to develop, maintain and strengthen partnerships both internal and external to the facility
  • Customer Service Orientation perspective as demonstrated by the respectful, positive manner in which one responds to expressed concerns and the strong desire to find resolution and meet people’s needs
  • Information Gathering as demonstrated by the ability to identify information needed to clarify a situation and using skillful questioning to draw out information from reluctant sources
  • Thinking abilities including analytical, forward, conceptual and strategic abilities to enable one to tackle a problem, anticipate implications and consequences, find effective solutions and planning for the future direction of the Home
  • Initiative to identify what needs to be done and take action before being asked or the situation requires it
  • Results oriented to enable one to focus on the desired results, sets challenging goals and meeting or exceeding them
  • Thoroughness as demonstrated by ensuring that one’s own work, the work of employees and all information collected and shared is complete and accurate. Ensuring that commitments are fulfilled
  • Decisiveness as demonstrated by the ability to make difficult decisions in a timely manner
  • Self Confidence
  • Stress management
  • Personal Credibility
  • Flexibility

Position Specific Competencies

  • Clinical practice knowledge
  • Delivery models/designs knowledge
  • Safe practice initiatives
  • Utilization
  • Quality improvement Initiatives
  • Risk management theory & practice
  • Sound understanding of Ethical practice
  • Consistently acts as a role model for advocacy
  • Sound understanding of Union Contracts & Negotiations
  • Possess the person centered qualities and attitudes that respect the spirit, dignity and individuality of the Resident/resident and their family
  • Understands and is able to integrate a philosophy of person centered care into the daily operations of the nursing department
  • Able to supervise staff including the ability to mentor, coach and empower staff
  • A working knowledge of budgeting
  • Able to work independently and as part of the Leadership Team

Educational & Experience Qualifications

  • BSc Nursing Required
  • Licensed with CRNNS
  • Previous demonstrated leadership experience required
  • Demonstrated experience with Accreditation and Quality Initiatives
  • Excellent Computer Skills [Microsoft Word, Excel, Outlook]
  • Excellent written and verbal communication skills
  • Conflict Management / Resolution Training an asset [or willing to be trained]
  • SAFER Leadership Certificate an asset
  • I.E.C.E.S. Certificate
  • Teepa Snow Training or Gentle Persuasive Approach training an asset
  • WHMIS, PIPC and PHIA training an asset

 


Director of Clinical Services Job Description

Please note:  This is not a job listing, this is a job description. For current opportunities click here.

POSITION: Director of Clinical Services
DEPARTMENT: Nursing and Rehabilitation Services
RESPONSIBLE TO: CEO

As a member of the Leadership Team, the Director of Clinical Services provides oversight of Physiotherapy, Occupational Therapy and Nursing Services to ensure a coordinated and collaborative approach to resident care. The Director of Clinical Services works closely with the clinical services manager and education coordinator to ensure clinical services are coordinated, collaborative across professional disciplines and all departments. Reporting to the CEO responsibilities include the day to day management and integration of clinical services throughout the organization. The essential functional areas of responsibility include the delivery of quality, safe clinical services  that respects and enhances the quality of life for every Resident and their family by ensuring adherence to applicable Standards of Practice, delivery of person centred care.  In keeping with our Mission, Vision and Values and our philosophy of Person Centered Care, the Director of Clinical Services serves as a positive role model; as a partner in the provision of care and support of our Residents, and represents the home in a positive, professional, efficient and confidential manner.

 Key Responsibilities:

1. Effectively manage Clinical Services through monitoring of the Rehabilitation  and Nursing Department  budgets ensuring that the annual budget is not exceeded

  • Monthly review and analysis of clinical services departmental financial data in collaboration with appropriate departmental mangers
  • Investigate variances, develop corrective action plan and report same to CEO
  • Participates in annual Capital equipment planning process in collaboration with other Senior Leaders
  • Submission of Capital equipment requests

2. Coordinate the provision of Clinical Services that are person centered and that support and reflect the Mission, Vision and Values of the RK Mac Donald Nursing Home

  • Ensure annual review of clinical policies by appropriate clinical staff or manager and ensure revisions are completed as required.
  • Develop yearly clinical services delivery goals and objectives that support the Strategic Plan and are in support of achieving/maintaining Accreditation Canada standards
  • Ensure Licensed staff as well as all clinical services support staff maintain care practices in accordance with standards of practice and care that comply with operating requirements of department, relevant federal, provincial and professional legislation, standards &/or regulations
  • Provide assistance and direction to employees that facilitates the highest quality of efficient, effective and safe care
  • Provides systematic monitoring and evaluation of resident needs and satisfaction with care through collaboration with Departmental Managers (ie rehab Services or Nursing)
  • Monitor program and resident outcomes, evaluate all aspects of the operation and assess and plan for the future
  • Identify any outstanding issue or concerns of family, residents or staff and implement any corrective actions as required in collaboration with appropriate departments
  • Annually review and update Job Descriptions

Effectively plan and oversee human resources in the rehabilitation and nursing departments in collaboration with the appropriate departmental manager and Human resources Coordinator

  • Actively participates in the departmental hiring process or appoints designate
  • Develops action oriented performance review systems
  • Ensures that probationary performance reviews with accompanying plan of development and goals are conducted as required by contract
  • Discipline, up to and including dismissal
  • Coaching, mentoring and empowering Charge nurses, OT and PT
  • Supports and assists the Charge Nurses in coaching, mentoring and empowering their staff
  • Supports and assist the OT and PT in the development of leadership skills, collaboration and working to the full scope of their profession.
  • Approves vacation/LOA requests or appoints a departmental designate

4. Ensure the orientation and ongoing education of departmental staff including development and continuing education through collaboration with clinical service managers and the Education Coordinator

  • Ensure educational provisions are made to meet required performance standards
  • Work with clinical service manager to identify and prioritize learning needs of clinical services staff
  • Ensures that all clinical staff participate in required annual educational safety programs
  • Identify best practices and associated educational needs of clinical services departments

5. Accountable for the Safety and Risk Management of Clinical services

  • Identification and management of potential risks in collaboration with Departmental managers, Charge nurses and other clinical support staff.
  • Participates as a Leader in the JOHS program and Risk Management Program
  • Monitoring and auditing of Departmental compliance as necessary

6. Communication: through personal behavior and interactions, will consistently demonstrates a humanistic, affiliative approach to relationships:

  • Within department, with other team members and with union representatives
  • In all interactions, within and while representing the facility
  • With all Residents and families
  • While establishing and maintaining cooperative working relationships

7. Ensures Continuous Quality Initiatives in all activities

  • Maintains clinical practice knowledge within professional designation
  • Ensures other clinical services managers maintain practice knowledge
  • Establish and direct systems for evidence based practice/outcome measurement and improving quality of nursing care
  • Determine patient care quality improvement goals and objectives
  • Ensure that all staff maintain a current knowledge of trends and issues within the field and recommend changes in standards, policies and procedures, equipment and programs as appropriate
  • Analyze CQI data to identify solutions or improvements as required
  • Review relevant occurrences and ensure appropriate follow-up as required

8. Participates in Committees/teams as required

  • Ensure that all nursing committees are structured and focused on meeting the Goals established by the Strategic Plan
  • Sits as a Chair of at least one organizational committee

9. Leadership Roles

  • Active participant on the leadership team
  • Demonstrates integration of the Mission, Vision and Values into practice
  • Participates in annual Strategic planning process
  • Participates in Succession planning
  • Evidenced based clinical decision making

Leadership Competencies Required 

  • Leading Others as demonstrated by the ability to establish focus, to provide motivational support, fostering teamwork, empowering others.
  • Managing Change as indicated by the ability to demonstrate support for innovation and for organizational changes needed to improve the organization’s effectiveness
  • Managing Others as demonstrated by the ability to work with others to coach and mentor them to develop their capabilities
  • Managing Performance as demonstrated by ability to take responsibility for one’s own or one’s employee’s performance by setting clear goals and expectations, tracking progress against goals, ensuring feedback and addressing performance issue promptly.
  • Communication as demonstrated by the ability to ensure that information is passed on to others who should be kept informed as well as the ability to express oneself clearly in conversations and interactions, in writing and to be able to plan and deliver conversations that have an impact and persuade their intended audience.
  • Interpersonal Awareness as demonstrated by the ability to notice, interpret and anticipate others concerns and feelings and to communicate this awareness empathetically to others
  • Influence Others as demonstrated by the ability to gain others’ support for ideas, proposals, objectives, projects and solutions
  • Building Collaborative relationships as demonstrated by the ability to develop, maintain and strengthen partnerships both internal and external to the facility
  • Customer Service Orientation perspective as demonstrated by the respectful, positive manner in which one responds to expressed concerns and the strong desire to find resolution and meet people’s needs
  • Information Gathering as demonstrated by the ability to identify information needed to clarify a situation and using skillful questioning to draw out information from reluctant sources
  • Thinking abilities including analytical, forward, conceptual and strategic abilities to enable one to tackle a problem, anticipate implications and consequences, find effective solutions and planning for the future direction of the Home
  • Initiative to identify what needs to be done and take action before being asked or the situation requires it
  • Results oriented to enable one to focus on the desired results, sets challenging goals and meeting or exceeding them
  • Thoroughness as demonstrated by ensuring that one’s own work, the work of employees and all information collected and shared is complete and accurate. Ensuring that commitments are fulfilled
  • Decisiveness as demonstrated by the ability to make difficult decisions in a timely manner
  • Self Confidence
  • Stress management
  • Personal Credibility
  • Flexibility

Position Specific Competencies

  • Clinical practice knowledge
  • Delivery models/designs knowledge
  • Safe practice initiatives
  • Utilization
  • Quality improvement Initiatives
  • Risk management theory & practice
  • Sound understanding of Ethical practice
  • Consistently acts as a role model for advocacy
  • Sound understanding of Union Contracts & Negotiations
  • Possess the person centered qualities and attitudes that respect the spirit, dignity and individuality of the Resident/resident and their family
  • Understands and is able to integrate a philosophy of person centered care into the daily operations of the nursing department
  • Able to supervise staff including the ability to mentor, coach and empower staff
  • A working knowledge of budgeting
  • Able to work independently and as part of the Leadership Team

 Educational Qualifications

Baccalaureate Degree in Physiotherapy, Occupational Therapy or Nursing required.  Masters Degree in preferred

Experience Required

5 years management experience in nursing
Experience in gerontology nursing an asset


Resident’s Clerk Job Description

Posted in Finance

Please note:  This is not a job listing, this is a job description. For current opportunities click here.

POSITION: Resident’s Clerk
DEPARTMENT: Finance
RESPONSIBLE TO: Director of Finance

Reporting to the Director of Finance, the Resident’s Clerk provides a liaison service between families/residents and the billing and government funding procedures associated with long term care. The Resident’s Clerk provides on-site Resident Trust Account management services to the residents of the RK Mac Donald Nursing Home as well as the financial preparation of invoices, billings, and recording of recoveries associated with Resident accounts. The Resident’s clerk also provides financial support for billings associated with provision of services to the Antigonish Manor. As an employee of the RK Mac Donald Nursing Home every person has a responsibility to be involved in providing a stimulating environment for the residents. In keeping with our Mission, Vision and Values and our philosophy of Resident Centered Care, the Resident’s Clerk serves as a positive role model; as a partner in the provision of care and support of our Residents; and represents the home in a positive, professional, efficient and confidential manner.

Key Responsibilities

1. Understands that the Resident and family are central to all departmental activities, services and decisions

2. Establishes and maintains working relationships and performs all work in keeping with the Mission, Vision, Values and philosophy of resident centered care of the RK Mac Donald Nursing Home

3. Accounts receivable

  • Prepare and mail Daily Accommodation Charge billings including recovery of all optional services paid through the Resident Trust account.
  • Tracking all admissions, discharges and deaths.
  • Prepare and mail invoices for contractual services provided to the Antigonish Manor
  • Prepare all respite billings.
  • Prepare all Veterans Affairs Canada billings for Blue Cross payment.
  • Prepare an Resident telephone recovery invoice.
  • Prepare EFT spreadsheet for the Residents and Enriched Housing tenants who pay through monthly withdrawal from their bank accounts.
  • Receipt all money coming in to operating and safekeeping for Residents through various sources such as Resident Daily Accommodation Charge billings, OAS, CPP, Pensions, VAC, GST, etc.
  • Receipt all money coming in to operating for the Home such as Dietary recovery, WCB, Rental Income, Benefits, Eden, Rebates, Enriched Housing, Custodial etc.
  • Track outstanding receivables and follow up on outstanding invoices.
  • Enter invoices for all new policy and respite Residents from the Revenue Journal
  • Code the receipt book and post to the appropriate accounts.
  • Long Term Care Reconciliation reports for DOHW

4. Resident Trust Account Management

  • Distribute cash to Residents as requested.
  • Assisting Residents with personal spending, if requested (ie ordering flowers, meals etc)
  • Handle various resident payables for services such as Hair care, Care-van, Lawton’s Foot care, life insurance, ambulance and telephone,
  • Manage PUA for grand parented residents and MRI for new policy residents.
  • Post and balance safekeeping trust ledgers. Receipt the CPP, OAS cheques and distribute HST cheques.

5. New Resident Admission

  • Distribute cash to Residents as requested.
  • Assisting Residents with personal spending, if requested (ie ordering flowers, meals etc)
  • Handle various resident payables for services such as Hair care, Care-van, Lawton’s Foot care, life insurance, ambulance and telephone,
  • Manage PUA for grand parented residents and MRI for new policy residents.
  • Post and balance safekeeping trust ledgers. Receipt the CPP, OAS cheques and distribute HST cheques.

6. Petty Cash

  • Manages distribution of Petty Cash

7. Other Financial Supports for Residents

  • Income Tax Receipt Preparation for Families of Residents that request them.
  • Other duties as requested such as preparation of Custodial billings.
  • Notify MSI if someone under 65 is admitted so they can be enrolled in the under 65 Pharmacare Program.
  • Manage cigarette and NSLC purchases.
  • If Consent to Release Tax Payer Information is not signed, manage collection of Notice of Assessments and forward to DHW for reassessment
  • Assist families in applying for EHS Ambulance Assistance Fee Program
  • Maintain all resident’s phone numbers and coordinate with Maintenance for hookups and disconnects.
  • Communicate with Aliant as necessary for addition of services and any issues that Maintenance cannot repair.

8. Membership on committees as designated.

9. Other clerical duties as assigned.

Education Required, Training and Experience

Graduate from a recognized College business or administrative assistant program that included courses in basic accounting or book keeping

Job related Skills & Competencies:

  • Working knowledge of Microsoft Word and Excel required
  • Ability to communicate effectively with residents, visitors, and staff.
  • Ability to work appropriately and efficiently with minimal supervision.
  • Ability to maintain confidential integrity around confidential information.
  • Ability to provide accuracy and detail in work performance.
  • Ability to use appropriate and effective judgment.
  • Ability to apply mathematical concepts to problem solving situations.

 


Accounting Clerk Job Description

Posted in Finance

Please note:  This is not a job listing, this is a job description. For current opportunities click here.

POSITION: Accounting Clerk
DEPARTMENT: Finance
RESPONSIBLE TO: Director of Finance

Reporting to the Director of Finance, the Accounting Clerk supports the functions of the Finance Department. As an employee of the RK Mac Donald Nursing Home every person has a responsibility to be involved in providing a stimulating environment for the residents. In keeping with our Mission, Vision and Values and our philosophy of Resident Centered Care, the Accounting Clerk serves as a positive role model; as a partner in the provision of care and support of our Residents, and represents the home in a positive, professional, efficient and confidential manner.

Key Responsibilities

1. Understands that the Resident and family are central to all departmental activities, services and decisions

2. Establishes and maintains working relationships and performs all work in keeping with the Mission, Vision, Values and philosophy of resident centered care of the RK Mac Donald Nursing Home

3. Accounts Payable Functions & responsibilities

  • If not submitted, obtain invoices from departments
  • Match invoices from vendors packing slips
  • Once packing slips have been matched, verifies pricing. If incorrect, follow up with signing person
  • Verifies financial information (math) on invoices
  • Record each vendors number for submission to ACC/PAC system
  • Enter invoice into ACC/PAC
  • Record total amount for G/L as well as recoverable tax
  • Issues manual cheque as needed
  • When issuing manual cheques recoverable tax will need to be manually calculated and manually entered into ACC/PAC

4. Payroll function & responsibilities

  • Maintenance accurate ledger of employees in QHR system (new employees, terminations etc) to QHR
  • Responsible to enter employee changes into payroll system (position, rate, dept etc)
  • Time card verification
  • Process payroll
  • Generate pay statements
  • Process EFT
  • Required to place all pay stubs in a sealed envelope and distribute to departments prior to 10 am on bi-weekly payday
  • Issues records of employment as required
  • Bi-weekly, provide Director of Finance with spreadsheet detailing recent changes in employee status including new hires, employees off work, position changes & return to work

5. Pension/Benefits

  • Manage eligibility and application for pension enrollment for new employees
  • Facilitate requested changes to benefit coverage, including upon termination
  • Information package/meeting with employees contemplating retirement
  • Submit required pension forms

6. WCB Claims

  • File online WCB form as required

7. Deposit

  • Balance operating cash with receipt book
  • Prepare and deposit cask in bank on a weekly basis
  • Manage cash flow for petty cash (Issue petty cash cheque, cash & replenish)
  • Balance safe keeping cask
  • Obtain cheque from accounts receivable, cash to replenish safe keeping level

8. Submits Records of Employment for employees as required

9. Responsible for the Canada Savings Bond Campaign

10. Membership on committees as designated.

11. Other clerical duties as assigned.

  • Provide assistance with Accounts receivable
    • Issue safe keeping monies to residents
    • Receipt monies coming into operation
    • Issue safe keeping cheque
    • Meet with new families regarding finance
  • Provide coverage to front office
    • Sort mail daily
    • Daily booking for Care Van
    • Monitor answering machine

Education Required, Training and Experience

Graduate from a recognized College business or administrative assistant program that included courses in basic accounting or book keeping

Job related Skills & Competencies:

  • Working knowledge of Microsoft Word and Excel required
  • Ability to communicate effectively with residents, visitors, and staff.
  • Ability to work appropriately and efficiently with minimal supervision.
  • Ability to maintain confidential integrity around confidential information.
  • Ability to provide accuracy and detail in work performance.
  • Ability to use appropriate and effective judgment
  • Ability to apply mathematical concepts to problem solving situations.

 


Human Resource Coordinator Job Description

Please note:  This is not a job listing, this is a job description. For current opportunities click here.

POSITION: Human Resource Coordinator
DEPARTMENT: Human Resources
RESPONSIBLE TO: CEO

As a member of the Leadership Team, the Human Resource Coordinator provides the day to day management of the Human Resources department and provides a vital link between the HR department and the leadership team. Reporting to the CEO, the Human Resource Coordinator is responsible for the overall management and delivery of human resource services. The essential functional areas of responsibility includes coordinating the delivery of human resource services including building the Home’s capacity by influencing culture, the need to change, and quality of change through practices that promote positive employee relations and create a work environment that promotes quality of care through employee satisfaction. In keeping with our Mission, Vision and Values and our philosophy of Resident Centered Care, the Human Resource Coordinator, as a partner in the provision of care and support of our Residents, represents the home in a positive, professional, efficient and confidential manner.

Key Responsibilities

1. Develop and maintain HR policies

  1. Implement, review/revise Human Resource Policies/Handbook to complement the goals, mission, visions, and strategic plan of the Home and to align with union contracts, Human Rights, and Labor Laws as necessary.
  2. Review and revise HR policies on an annual basis

2. Develop and maintain the HR plan

  1. In consultation with leadership team, develop a five year HR plan that supports the Strategic Plan of the facility
  2. Reviews and revises the HR plan on an annual basis

3. Fulfill the Employment Functions

  1. Follows Hiring Process developed by CEO and Directors. Provides the lead of recruiting (advertising, career fairs, college visits, prepares postings), Receive and assist in screening of resumes, assist Directors when requested to set up appointments for interviews, participate on interview panel when required, performs reference checks, and compose award and decline postings and letters.
  2. Meets with all new hires for signing and gathering of all pertinent information for to complete as new hire i.e. payroll information, certificates, licenses, references, job description, pledge of confidentially and security checks and order name tags.
  3. Maintain accurate files on awarding of competition of all positions.
  4. Maintains accurate records reflecting approved LOA/Return to work.
  5. Ensures all job descriptions are accurate and up to date.
  6. Assist Directors with development and use of current forms, tracking and recording of completion dates of Employee Performance Appraisals/Yearly signing of Pledge of Confidentiality.
  7. Participates in setting up of new hire employee orientation.

4. Maintains Positive Employee Relations

  1. Assists Directors in understanding the terms and conditions of Union Contracts (NSNU & UNIFOR).
  2. Supports positive employee relations in the Home, through listening, redirecting, educating, exit interviews, staff surveys, and education on HR policies,
  3. Provides data to Directors in the monitoring of Attendance Management.
  4. Organization of yearly Recognition of Service Awards.
  5. Confirm employment status for employees for outside relations i.e. Loans and Insurance, etc.
  6. Provides yearly updates to the Seniority List for all Union Staff
  7. Provides assistance and direction as needed to Directors in the management of difficult employee behaviors up to and including discipline. Provides confidential background file information and attends disciplinary meetings as requested.
  8. Participates on the Wellness Committee and conducts wellness surveys yearly with staff to indentify staff wants and needs. Address identifies needs as budget permits.
  9. Be visible throughout the facility including conducting walk-about couple times a week to gain feedback from staff, residents, and families to assist Leaders in identifying the culture and well-being of the Home.

5. Employee Benefits

  1. Ensures LOA forms as well as other pertinent forms are filed before approved leave i.e. Benefits, Pension, and Record of Employment.
  2. Coordinates Return to Work of Employees with WCB and LTD (HANS) and the employee’s Director.
  3. Assists in Employee Retirement in ensuring retirement package provided and processed and provides Exit Interview forms to employees
  4. Provide employees with information and support on EFAP (Employee and Family Assistance Program), EASE (Employee Assistance & Support for Employees)

6. Education

  1. Provides general orientation to new staff.
  2. Annual in-service printout for employee personnel files.
  3. Assists in Education training needs i.e., matters pertaining to HR
  4. Attends training sessions as required

7. Maintain Personnel & work related medical records

  1. Maintain Personnel and Medical files of all employees.
  2. Insures confidentiality and security of personnel and medical records at all times
  3. Maintains a strict sign in/out.
  4. Storage of inactive files as per policies.

8. Other Duties as Required may include Back up for Payroll Processing/ Scheduling Issues. Participates in other duties related to HR or resident care as required.

9. Communication: through personal behavior and interactions, will consistently demonstrates a humanistic, affiliative approach to relationships:

  • In all interactions, within and while representing the facility
  • With all Residents and families
  • While establishing and maintaining cooperative working relationships

10. Participates on committees as required

Leadership Competencies Required

  • Leading Others as demonstrated by the ability to establish focus, to provide motivational support, fostering teamwork, empowering others.
  • Managing Change as indicated by the ability to demonstrate support for innovation and for organizational changes needed to improve the organization’s effectiveness
  • Managing Others as demonstrated by the ability to work with others to coach and mentor them to develop their capabilities
  • Managing Performance as demonstrated by ability to take responsibility for one’s own or one’s employee’s performance by setting clear goals and expectations, tracking progress against goals, ensuring feedback and addressing performance issue promptly.
  • Communication as demonstrated by the ability to ensure that information is passed on to others who should be kept informed as well as the ability to express oneself clearly in conversations and interactions, in writing and to be able to plan and deliver conversations that have an impact and persuade their intended audience.
  • Interpersonal Awareness as demonstrated by the ability to notice, interpret and anticipate others concerns and feelings and to communicate this awareness empathetically to others
  • Influence Others as demonstrated by the ability to gain other’s support for ideas, proposals, objectives, projects and solutions
  • Building Collaborative relationships as demonstrated by the ability to develop, maintain and strengthen partnerships both internal and external to the facility
  • Customer Service Orientation perspective as demonstrated by the respectful, positive manner in which one responds to expressed concerns and the strong desire to find resolution and meet people’s needs
  • Information Gathering as demonstrated by the ability to identify information needed to clarify a situation and using skillful questioning to draw out information from reluctant sources
  • Thinking abilities including analytical, forward, conceptual and strategic abilities to enable one to tackle a problem, anticipate implications and consequences, find effective solutions and planning for the future direction of the Home
  • Initiative to identify what needs to be done and take action before being asked or the situation requires it
  • Results oriented to enable one to focus on the desired results, sets challenging goals and meeting or exceeding them
  • Thoroughness as demonstrated by ensuring that one’s own work, the work of employees and all information collected and shared is complete and accurate. Ensuring that commitments are fulfilled
  • Decisiveness as demonstrated by the ability to make difficult decisions in a timely manner
  • Self Confidence
  • Stress management
  • Personal Credibility
  • Flexibility

Departmental Competencies & Skills:

  • General knowledge of Employment Law, Human Rights, WCB Act, Safety (Occupational Health and Safety Act)
  • Excels in organizational abilities
  • Ability to lead, develop and coach
  • Experience in Benefits, WCB Claims, Payroll an asset
  • Demonstrated ability to maintain absolute confidentiality
  • Excellent computer skills in Microsoft Windows, Data Management, Record Keeping, Statistical recording.
  • Attention to detail and accuracy
  • Ability to work as a member of a Team as well as an ability to work independently

Educational Qualifications

  • Minimum of Bachelor’s Degree, preferably in Human Resources and/or Business Organizational Development.
  • Human resource related education an asset

Experience required:

  • Minimum 3yrs Senior Management experience
  • Experience in the personnel/human resource field an asset
  • Familiar with Union Contracts an asset

Education Coordinator Job Description

Please note:  This is not a job listing, this is a job description. For current opportunities click here.

POSITION: Education Coordinator
DEPARTMENT: Human Resources
RESPONSIBLE TO: Human Resource Coordinator

Scope of Position: Reporting to the Human Resource Coordinator, the Education Consultant is accountable to promote the attainment of clinical and service excellence at the R.K. MacDonald Nursing Home through the provision of education that focusses on the R.K. MacDonald’s Mission, Vision and Core Values as well as best and emerging practice in geriatric care. The Education Consultant also ensures that annual mandatory education is available to staff and supports Occupational Health and Safety, in collaboration with Senior Leaders to identify, organize and assist in the delivery of necessary education The essential functional areas of responsibility include identifying the ongoing educational needs of staff and coordinating and facilitating the provision of education to meet these needs.

In keeping with our Mission, Vision and Values and our philosophy of Resident Centered Care, the Education Coordinator serves as a role model; as a partner in the provision of care and support of our Residents, and represents the home in a positive, professional, efficient and confidential manner.

Key Responsibilities

  1. Coordinate the provision of Education Services that are Resident Centered and that support the Mission, Vision and Values of Home
  • Works with Senior Leaders and staff to identify facility trends through the use of quality and safety indicators to purposefully plan and/or develop education to improve and address any knowledge or practice gaps
  • Carries out needs assessment with staff and senior leaders on an annual basis to assist in yearly planning goals
  • Develop yearly educational goals and objectives that support the Strategic plan of the Home
  • Develop & annually review and revise Education policies & procedures
  • Create an effective and encouraging learning environment
  • To be visible and accessible to staff
  • Build relationships with staff and assist them in identifying educational needs and opportunities
  1. Ensure the orientation and ongoing education of all staff of the Home
  • Work with HR Coordinator to organize and implement an effective orientation program
  • Assess, plan, implement, and evaluate training and educational programs based upon needs assessments conducted in each department
  • Communicate information on workshops, professional meetings and in-services to all staff affected.
  • Organize lectures, training manuals, visual aids, reference libraries, and other training material.
  • Organizes and facilitate the supervision of the clinical orientation of new casual CCA and LPN staff.
  • Participate in the education of all staff regarding policy and procedures.
  • Coordinate management in-services and continuing education in the areas of professional development, labor negotiations, contract interpretation, and other areas as identified by the Management Team.
  • Develop educational modules, using adult learning principles,
  • Where necessary assists staff with necessary one on one education in regards to performance, or arranges same as deemed necessary by the Departmental Director.
  1. Accountable for Continuous Quality Improvement Initiatives in the Educational Department
  • Establish systems to monitor effectiveness of educational programs
  • Implement current trends in LTC by providing educational opportunities for staff
  • Conduct surveys/audits to evaluate effectiveness of education
  • Maintain statistics on employee participation in educational programs and make recommendations to managers on any additional areas of concern.
  1. Effectively manage the Educational Budget ensuring that the annual budget is not exceeded
  • On an annual basis, identify and plan educational programs
  • Conduct monthly review and analysis of departmental financial data
  • Departmental inventory control
  1. Communication: through personal behavior and interactions, will consistently demonstrates a humanistic, affiliative approach to relationships:
  • Within department, with other team members and with union representatives
  • In all interactions, within and while representing the facility
  • With all Residents and families
  • While establishing and maintaining cooperative working relationships
  • Maintain confidentiality with resident, staff, and all matters concerning the Home.
  1. Participates in Committees/teams as required
  • Sits as a Chair of at least one organizational committee
  1. Leadership Roles
  • Active participant on the leadership team
  • Demonstrates integration of the Mission, Vision and Values into practice
  • Participates in annual Strategic planning process
  • Participates in Succession planning
  • Acts as facilitator during the accreditation process
  • Facilitates the development, implementation and evaluation of a Risk Management Program.
  1. Other duties as may be required by the Administrator/CEO/HR

 

Leadership Competencies Required

  • Leading Others as demonstrated by the ability to establish focus, to provide motivational support, fostering teamwork, empowering others.
  • Managing Change as indicated by the ability to demonstrate support for innovation and for organizational changes needed to improve the organization’s effectiveness
  • Managing Others as demonstrated by the ability to work with others to coach and mentor them to develop their capabilities
  • Managing Performance as demonstrated by ability to take responsibility for one’s own or one’s employee’s performance by setting clear goals and expectations, tracking progress against goals, ensuring feedback and addressing performance issue promptly.
  • Communication as demonstrated by the ability to ensure that information is passed on to others who should be kept informed as well as the ability to express oneself clearly in conversations and interactions, in writing and to be able to plan and deliver conversations that have an impact and persuade their intended audience.
  • Interpersonal Awareness as demonstrated by the ability to notice, interpret and anticipate others concerns and feelings and to communicate this awareness empathetically to others
  • Influence Others as demonstrated by the ability to gain others’ support for ideas, proposals, objectives, projects and solutions
  • Building Collaborative relationships as demonstrated by the ability to develop, maintain and strengthen partnerships both internal and external to the facility
  • Customer Service Orientation perspective as demonstrated by the respectful, positive manner in which one responds to expressed concerns and the strong desire to find resolution and meet people’s needs
  • Information Gathering as demonstrated by the ability to identify information needed to clarify a situation and using skillful questioning to draw out information from reluctant sources
  • Thinking abilities including analytical, forward, conceptual and strategic abilities to enable one to tackle a problem, anticipate implications and consequences, find effective solutions and planning for the future direction of the Home
  • Initiative to identify what needs to be done and take action before being asked or the situation requires it
  • Results oriented to enable one to focus on the desired results, sets challenging goals and meeting or exceeding them
  • Thoroughness as demonstrated by ensuring that one’s own work, the work of employees and all information collected and shared is complete and accurate. Ensuring that commitments are fulfilled
  • Decisiveness as demonstrated by the ability to make difficult decisions in a timely manner
  • Self Confidence
  • Stress management
  • Personal Credibility
  • Flexibility

Competencies & Skills

  • Demonstrated clinical nursing skills
  • Knowledge of the principles of adult education, teaching learning processes and the ability to teach
  • Knowledge and application of the concepts of professional staff development
  • Ability to assess and identify the learning needs of staff and recommend appropriate educational programs to meet those needs
  • Ability to plan, implement and evaluate educational programs
  • Demonstrated proficiency in the MS Office suite of programs
  • Instructor status in programs identified as mandatory education for staff such as CPR and CPI
  • Proven capacity to manage sensitive information with professionalism and confidentiality
  • Demonstrated leadership in a unionized environment

Educational Qualification

  • Baccalaureate Degree in Nursing required

Required Experience

  • Minimum of three years clinical experience
  • Teaching experience would be an asset

Director of Recreation, Spiritual, & Volunteers Job Description

Please note:  This is not a job listing, this is a job description. For current opportunities click here.

POSITION: Director of Recreation, Spiritual, & Volunteers
DEPARTMENT: Recreation, Spiritual, & Volunteers
RESPONSIBLE TO: CEO

As a member of the Leadership Team, the Director of Recreation, Spiritual, & Volunteer Services provides the day to day management of the Recreation, Spiritual, & Volunteer services operation and its personnel and provides a vital link between the department, its personnel, and the leadership team. Reporting to the CEO, the Director of Recreation, Spiritual, & Volunteer Services is responsible for the overall management and delivery of services of the department. The essential functional areas of responsibility include providing Recreation/Leisure, Spiritual, and Volunteer Programming opportunities for the Residents, leading, encouraging, and supporting staff and volunteers in the delivery of these programs and opportunities utilizing their strengths and expertise. In keeping with our Mission, Vision and Values and our philosophy of Resident Centered Care, the Director of Recreation, Spiritual, & Volunteer Services, as a partner in the provision of care and support of our Residents, represents the home in a positive, professional, efficient and confidential manner.

Key Responsibilities

1. Effectively manage the Recreation, Spiritual, & Volunteer Services departmental budget ensuring that the annual budget is not exceeded.

  • Monthly review and analysis of financial data
  • Identify and investigate variances and implement corrective actions
  • Oversee completion of departmental payroll
  • Purchasing of departmental supplies

2. Coordinate the provision of Recreation, Spiritual, & Volunteer departmental services that are Resident centered and that support and reflect the Mission, Vision and Values of the RK Mac Donald Nursing Home.

  • Provide Recreation/Leisure/Spiritual, & Volunteer programs and opportunities for the Residents which allows for engagement with their own Home, their R.K. Community, and maintain contact with the larger community.
  • The Director develops, updates departmental policies and procedures respecting the Philosophy of Care of the Home.
  • Develops annual and long-term goals and objectives for the department.
  • Promote positive relationships with all the departments and with the local community.
  • Maintains a co-operative team approach within the department and with other Departments in the organization.
  • Assists with maintaining and updating Resident profiles.
  • Assists the Recreation Programmers with the Programming where possible.
  • Participates in Multi-Disciplinary conferences for the Residents in the absence of the Recreation Programmers.
  • Participates in Resident/Management Meetings when necessary.
  • Co-ordinates the Volunteer Program including the selection, screening, placement, orientation, training, support, and recognition of Volunteers.
  • Develops programs and organize Volunteers to enhance the programs offered to the Residents.
  • Represents the Home by attending necessary meetings, seminars, and professional associations that are relevant to Recreation and Volunteerism.
  • Responsible for equipment utilized by the Recreation Department.
  • Actively research and explore new programming options to meet the needs of the Residents.
  • Develops, reviews and updates departmental job descriptions on an annual basis.
  • Participation and membership in Nova Scotia Recreation Professionals in Health Association.

3. Effectively manage the human services within the Recreation, Spiritual, & Volunteer department.

  • Lead, encourage, and support staff in the delivery of Recreation/Leisure, Spiritual, & Volunteer programs.
  • Interviewing and hiring of new departmental staff.
  • Coordination, orientation, and training of departmental staff.
  • Supervise and review performance of all departmental staff.
  • Scheduling of staff to reflect the programming needs and priorities of the Residents.
  • Plan, conduct, and participate in departmental meetings.
  • Responsible for the development of job descriptions for recreation staff.
  • Assignment of departmental staff duties and scheduling.
  • Assume responsibilities for student placements.
  • Coaching, mentoring and empowering staff

4. Direct the Volunteer program and provide a positive experience for both the Resident and the Volunteers.

  • Selection, screening, placement, training, support, and recognition of Volunteers.
  • Provided to enhance Programming.

5. Support Spiritual Care Staff serving the spiritual and religious needs of the Residents in this Home, their families, and the staff, with respect for their faith traditions and the dignity of their persons.

6. Ensure the orientation and ongoing education of departmental staff including development and continuing education.

  • Promote staff engagement in professional development and lifelong learning activities.
  • Ensure all staff participate in safety training

7. Accountable for the Safety and risk management of the Recreation, Spiritual, & Volunteer department

8. Communication: Through personal behaviour and interactions, will consistently demonstrate a humanistic, affiliative approach to relationships.

  • In all interactions, within and while representing the facility.
  • With all Residents & families.
  • While establishing and maintaining co-operative working relationships.

9. Continuous Quality Initiatives

  • Actively research and explore new programming options to meet the needs of the residents.
  • Ensure ongoing, active development, and involvement in the Home’s CQI initiatives.
  • Maintains visibility through the facility including walkabouts to gain feedback from staff, residents, and families to assist Leaders in identifying the culture and well-being of the Home.

10. Participates in Committees/teams as required

  • Responsible to attend Senior Leadership Meetings and other committee meetings as appointed by the CEO.

11. Leadership Role

  • Active participant on leadership team
  • Demonstrates integration of Mission, Vision & Values into practice
  • Participates in annual strategic planning and review

Leadership Competencies Required

  • Leading Others as demonstrated by the ability to establish focus, to provide motivational support, fostering teamwork, empowering others.
  • Managing Change as indicated by the ability to demonstrate support for innovation and for organizational changes needed to improve the organization’s effectiveness
  • Managing Others as demonstrated by the ability to work with others to coach and mentor them to develop their capabilities
  • Managing Performance as demonstrated by ability to take responsibility for one’s own or one’s employee’s performance by setting clear goals and expectations, tracking progress against goals, ensuring feedback and addressing performance issue promptly.
  • Communication as demonstrated by the ability to ensure that information is passed on to others who should be kept informed as well as the ability to express oneself clearly in conversations and interactions, in writing and to be able to plan and deliver conversations that have an impact and persuade their intended audience.
  • Interpersonal Awareness as demonstrated by the ability to notice, interpret and anticipate others concerns and feelings and to communicate this awareness empathetically to others
  • Influence Others as demonstrated by the ability to gain others’ support for ideas, proposals, objectives, projects and solutions
  • Building Collaborative relationships as demonstrated by the ability to develop, maintain and strengthen partnerships both internal and external to the facility
  • Customer Service Orientation perspective as demonstrated by the respectful, positive manner in which one responds to expressed concerns and the strong desire to find resolution and meet people’s needs
  • Information Gathering as demonstrated by the ability to identify information needed to clarify a situation and using skillful questioning to draw out information from reluctant sources
  • Thinking abilities including analytical, forward, conceptual and strategic abilities to enable one to tackle a problem, anticipate implications and consequences, find effective solutions and planning for the future direction of the Home
  • Initiative to identify what needs to be done and take action before being asked or the situation requires it
  • Results oriented to enable one to focus on the desired results, sets challenging goals and meeting or exceeding them
  • Thoroughness as demonstrated by ensuring that one’s own work, the work of employees and all information collected and shared is complete and accurate. Ensuring that commitments are fulfilled
  • Decisiveness as demonstrated by the ability to make difficult decisions in a timely manner
  • Self Confidence
  • Stress management
  • Personal Credibility
  • Flexibility

Departmental Competencies & Skills:

  • Ability to work as a member of a team as well as ability to work independently
  • Excellent computer skills in Microsoft Windows, Word, QHR & Microsoft Publisher
  • Organizational skills
  • Excellent communication skills
  • Supervisory Skills

Educational Qualifications

  • Baccalaureate Degree in the Social Sciences or Recreation

Experience required:

  • 3-5 years Senior Management experience in the health care/geriatric field.

 


Director, Rehabilitation Services Job Description

Please note:  This is not a job listing, this is a job description. For current opportunities click here.

POSITION: Director, Rehabilitation Services
DEPARTMENT: Walking Stick Rehab
RESPONSIBLE TO: CEO

As a member of the Leadership Team, the Director of Rehabilitation Services, either an Occupational Therapist or Physiotherapist provides the day to day management of the Walking Stick Rehabilitation services operation and its personnel and provides a vital link between the Rehabilitation Services department and its personnel and the leadership team. Reporting to the CEO, the Director of Rehabilitation Services is responsible for the overall management and delivery of services of the department. The essential functional areas of responsibility include the provision of Occupational Therapy and Physiotherapy services to the Residents of the RK MacDonald Nursing Home, and provide educational in-services to the families and staff. In keeping with our Mission, Vision and Core Values and our philosophy of Resident Centered Care, the Director of Rehabilitation Services, as a partner in the provision of care and support of our Residents, represents the home in a positive, professional, efficient and confidential manner.

1. Effectively manage the Walking Stick departmental budget ensuring that the annual budget is not exceeded

  • Monthly review of annual budget and implementing corrective action as appropriate
  • Oversees submission of departmental payroll
  • Annual review of equipment / supplies
  • Purchasing, ordering, stock and inventory control
  • Capital equipment procurement

2. Coordinate the provision of Walking Stick departmental services that are Resident centered and that support and reflect the Mission, Vision and Values of the RK Mac Donald Nursing Home. This will involve a yearly process of developing, reviewing, evaluating, revising and implementing

  • Departmental policies and procedures
  • Departmental goals and objectives
  • Ensure Standards of Practice that comply with operating requirements, relevant legislation, professional licensing bodies
  • Weekly Resident Priority Setting

3. Effectively manage the human resources within the Walking Stick department

  • Coaching, mentoring and empowering staff
  • Weekly review of schedules
  • Monitors sick leave, overtime and vacation scheduling
  • Annual Performance Reviews of Staff
  • Arrange annual staff 360 degree feedback of Director
  • Responsible for the recruitment of new staff
  • Responsible for the discipline and conflict resolution
  • Reviews Union Contracts to ensure departmental compliance
  • Monthly staff meeting

4. Ensure the orientation and ongoing education of departmental staff including development and continuing education

  • Annual WHMIS
  • Annual Person in Protected Care
  • Annual Emergency Plans Exercise
  • Orientation to Student Volunteers
  • Reviews Walking Stick staff education goals at monthly meetings
  • Provide in-servicing as a component of staff orientation program

5. Accountable for the safety and risk management of the Walking Stick department

  • Investigate and trend Resident fall reports
  • Completion of monthly Safety Reports
  • Monitoring Safe Resident Lifting and Transfer Procedures
  • Equipment Audits
  • Co-Chair Joint Occupational Health & Safety Committee

6. Communication :through personal behavior and interactions, will consistently demonstrates a humanistic, affiliative approach to relationships:

  • Attends Monthly Walking Stick Meeting
  • Attends Senior Leadership Meetings
  • Meet with families to discuss areas of concern
  • Supports Walking Stick staff to attend weekly Care Conferences

7. Continuous Quality Initiatives

  • Responsible for the Facility Continuous Quality Improvement Plan
  • Establishes and directs systems for measuring and improving the quality of Walking Stick services
  • Provides annual Safe Lifting and Transferring In-services for CCA staff

8. Participates in Committees/teams as required

  • Represents Walking Stick staff on Joint Occupational Health and Safety Committee
  • Supports Walking Stick staff on the Dementia care Team
  • Supports Walking Stick staff on Incident Trending Team

9. Leadership Roles

  • A – Role Models the RK’s Core Values
  • B – Attend Monthly Senior Leadership Team Meetings
  • C – Actively participates on the Joint Occupational Health and Safety Committee

Other Duties

  • Assume the Walking Stick duties as identified in the Occupational Therapy or Physiotherapy job description.
  • Other duties as requested by the CEO

Educational Qualifications

  • Bachelor of Science Degree in Occupational Therapy or Physiotherapy or Masters of Science in a related field from an accredited University
  • Registered member of the provincial college
  • Current membership of a national professional agency – with active participation in professional activities preferred
  • Certificate or Diploma in Leadership Development an asset
  • Certificate or Diploma in Dementia Education an asset

Experience Required

  • Minimum of 3 years recent experience in a Long Term Care setting and/or Community
  • Previous management experience an asset

Competencies & Skills Required

  • Demonstrate good communication skills, verbally and in writing.
  • Ability to work independently with minimal supervision
  • Ability to organize, develop and initiate ideas and programs
  • Commitment to working in an interdisciplinary approach
  • Demonstrated physical ability to perform the duties of the position.
  • Good Attendance and Work Record.
  • Conflict Resolution Training Skills

Leadership Competencies Required

  • Leading Others as demonstrated by the ability to establish focus, to provide motivational support, fostering teamwork, empowering others.
  • Managing Change as indicated by the ability to demonstrate support for innovation and for organizational changes needed to improve the organization’s effectiveness
  • Managing Others as demonstrated by the ability to work with others to coach and mentor them to develop their capabilities
  • Managing Performance as demonstrated by ability to take responsibility for one’s own or one’s employee’s performance by setting clear goals and expectations, tracking progress against goals, ensuring feedback and addressing performance issue promptly.
  • Communication as demonstrated by the ability to ensure that information is passed on to others who should be kept informed as well as the ability to express oneself clearly in conversations and interactions, in writing and to be able to plan and deliver conversations that have an impact and persuade their intended audience.
  • Interpersonal Awareness as demonstrated by the ability to notice, interpret and anticipate others concerns and feelings and to communicate this awareness empathetically to others
  • Influence Others as demonstrated by the ability to gain others’ support for ideas, proposals, objectives, projects and solutions
  • Building Collaborative relationships as demonstrated by the ability to develop, maintain and strengthen partnerships both internal and external to the facility
  • Customer Service Orientation perspective as demonstrated by the respectful, positive manner in which one responds to expressed concerns and the strong desire to find resolution and meet people’s needs
  • Information Gathering as demonstrated by the ability to identify information needed to clarify a situation and using skillful questioning to draw out information from reluctant sources
  • Thinking abilities including analytical, forward, conceptual and strategic abilities to enable one to tackle a problem, anticipate implications and consequences, find effective solutions and planning for the future direction of the Home
  • Initiative to identify what needs to be done and take action before being asked or the situation requires it
  • Results oriented to enable one to focus on the desired results, sets challenging goals and meeting or exceeding them
  • Thoroughness as demonstrated by ensuring that one’s own work, the work of employees and all information collected and shared is complete and accurate. Ensuring that commitments are fulfilled
  • Decisiveness as demonstrated by the ability to make difficult decisions in a timely manner
  • Self Confidence
  • Stress management
  • Personal Credibility
  • Flexibility

Chief Executive Officer Job Description

Please note:  This is not a job listing, this is a job description. For current opportunities click here.

POSITION: Chief Executive Officer
DEPARTMENT: Administration
RESPONSIBLE TO: Board of Directors

The Chief Executive Officer is accountable and responsible to the Board of Directors for the efficient and effective operation of the R.K MacDonald Nursing Home. The Chief Executive Officer will be responsible to manage all activities of the Nursing Home subject to the mission, strategic plan, policies, legal regulations, licensing requirements, budget, and accreditation standards and ensure compliance with the Eden Alternative.

Key Responsibilities

Stewardship with the Board:

  • Maintains an open dialogue with the board chairperson to ensure the Board is aware of major developments and issues that affect the home through regular reports and attendance at Board meetings. As well as reporting as soon as possible any adverse incidents to the Board that represent risk exposure.
  • The CEO is an ex-officio member of all Committees of the Board.
  • Participate with the Board in establishing the strategic plan for the home based upon identified needs and trends.
  • Ensure risks are managed by ensuring proper liability and insurance protection; compliance with regulations; implementing recommendations from inspection, licensing, and accreditation reports;
  • Maintain a safe environment for staff, residents, volunteers and the public
  • Assist Board proceedings and deliberations by providing timely and the necessary support, information and advice designed to facilitate its decision-making process and activities.
  • Represents the interest of the Corporation in Board approved Regional and Provincial Industry Associations.
  • Provides secretarial support to the Board.
  • Other duties as assigned by the Board of Directors.

Financial:

  • Effectively manage the Corporations finances, including the preparation of annual Operating and Capital budgets showing planned revenue and expenditures, and funding proposals.
  • Develop and sell business plans to the funders which address areas of underfunding and access all available resources to ensure sustainability
  • Ensure a system of responsible accounting, including budget and internal controls.
  • Maintain a thorough understanding of accounting principals

Strategic Planning:

  • Implementation of the Board’s direction on strategic plans programs, services and special projects.
  • Provide an Operating Plan setting out goals and objectives.
  • Articulate, promote and practice the Vision, Mission and Values of the Corporation
  • Promote and maintain the safety of resident, staff and visitors as a strategic priority for the home at all times.
  • Manages all activities of the Nursing Home subject to the mission, strategic plan, policies, legal regulations, licensing requirements, budget, and accreditation standards.
  • Ensure a continuous quality improvement (CQI) process is in place that is consistent with the mission and strategic direction of the home.

Community Relations:

  • Represents the Corporation in partnership discussions with agencies and like organizations in accordance with Board policy and government direction.
  • Build new partnerships throughout Nova Scotia, establishing alliances and partnerships which are of benefit to the organizations residents.
  • Promote and establish strategic community alliances and partnerships which are of benefit to the organization’s residents.
  • Support senior managers participation in establishing and maintaining community alliances
  • Advocate on behalf of the Corporation and its residents to ensure needs and interests are taken into account by decision-makers and the public.
  • Act, when necessary, as spokesperson for the Corporation
  • Participate in local, regional, and provincial continuing care meetings to provide input and to keep abreast of changes that will have an impact on the home.
  • Promote community awareness of the home through effective public relations.

Leadership and Management:

  • Ensure that the Corporation complies with all governing bodies, acts, and regulations, as well as contractual agreements with other organizations.
  • Ensure that the residents receive a level of care consistent with our values and the standards of care approved by the Board and as prescribed by the Eden Alternative
  • Oversee and provide guidance of the planning and implementing of programs and activities which provide social, educational, vocational, spiritual and recreational opportunities for the residents.
  • Lead, coach, and oversee the development of staff in conjunction with the implementation and administration of the collective agreement and the administration for management and non-union staff. Encourage and where possible, provide for formal and informal continuing education for all personnel.
  • Meets regularly with management and staff to facilitate effective communication of organization policies and decisions and to provide a forum for an exchange and sharing of information on issues related to short and long term planning for the organization. As well provide leadership and direction to managers, staff, residents and their families.
  • Promote positive work practices and inclusiveness in relations with the Board, staff, volunteers and the community in order to ensure the efficient and optimal use of all organizational resources. This includes ensuring the efficient and effective use of resources through review, restructuring, and reallocation as necessary.
  • Take initiative and provide leadership to drive a positive effective cultural change
  • Delegate functions and establish formal lines of communication and accountability through an appropriate organizational structure.
  • Delegate responsibilities to Department Directors where appropriate.
  • Ensure appropriate departmental and interdepartmental committees and meetings are in place to facilitate completion of tasks that are assigned or delegated.
  • Ensure appropriate job descriptions are in place and kept up to date.
  • Ensure a performance appraisal process is in place for all staff.
  • Ensure policies and practices are in place that support resident care and provides for their safety and well-being.
  • Negotiate labour contracts and ensure practices are in place that supports fair labour relations.
  • Ensure that an emergency plan is in place and exercised as per licensing requirements so that the home is prepared to respond to fire and other emergencies in the home or community.
  • Practice an inclusive style leadership which highlights practices of listening, observing, auditing, self-awareness, social awareness, and emotional management.

Core Competencies:

  • Ability and experience in working with a volunteer Board of Directors.
  • Proven ability in managing human and financial resources.
  • Excellent negotiation, leadership, interpersonal, conflict resolution, decision making, problem solving, communication and organizational skills.
  • Ability to establish and maintain partnerships to enhance the Corporations Mission, Vision and Values.
  • Ability to make sound, ethical, effective business decisions engaging others for expertise input.
  • Demonstrated skills in planning at the strategic and operational levels.
  • Operates with a realistic, level headed, calming, and rational approach.
  • Superior written and verbal communication skills.
  • Exhibit Vision and Passion for our residents.
  • Demonstrated ability to positively build teams and engage staff.
  • Ability to effectively delegate and multitask.
  • Proven track record of continuous quality improvement initiatives.
  • Engaging with family members of our residents promoting their involvement in care.

Qualifications:

  • Minimum 5 years of experience in senior management roles in the health care sector.
  • Senior Administration in Long Term Care is preferred.
  • Proven success in public policy, administration, human resources and financial management
  • Experience in working within a unionized environment
  • Knowledge of the healthcare sector in Nova Scotia would be considered an asset
  • University degree in Health or Health related field is preferred or a degree in Business Administration would be considered.
  • Masters in Health related field is preferred.
  • Extensive clinical experience would be considered an asset.

 


Administrative Assistant (Confidential) Job Description

Please note:  This is not a job listing, this is a job description. For current opportunities click here.

POSITION: Administrative Assistant (Confidential)
DEPARTMENT: Administration
RESPONSIBLE TO: CEO

The Administrative Assistant manages the Administrative Office and is the primary point of contact for everyone entering the Home. In keeping with the Resident Centered Philosophy of Care, the Administrative Assistant, as a partner in the provision of care and support of our Residents, represents the Home in a positive, professional, efficient, and confident manner, and serves as a primary source of relative information for all the people this position serves.

The primary purpose of this position is to provide a high standard of quality, professional, confidential, administrative support to the Board of Directors, the Foundation Board, the CEO, the Leadership Team, staff, residents, families and all external visitors and supporting agencies of the Home. This position requires excellence in office and organizational skills to ensure the efficiency of the office and an ability to maintain absolute confidentiality, sound judgment, and professionalism when dealing with sensitive issues associated with the day-day operations of this Long Term Care Home.

Key Responsibilities

  1. Provides administrative and clerical support to the CEO, Leadership Team, & staff, and others as required: responsibilities may include, but not limited to, receiving and directing visitors, screening incoming calls and demonstrates good judgement in prioritizing calls and messages, managing calendars, making travel and meeting arrangements, preparing & coordinating reports including but not limited to Licensing and Accreditation, typing of presentations, letters, and memos, managing large letter merges and mail outs, collating/ circulations of information packages, updating brochures, policy and procedure manuals and a variety of other typing needs as necessary. Photocopies and collates as projects /requests and receives and distributes the Home’s and the Resident’s mail as per guidelines.
  2. Provides clerical support for the R.K. Board and the Foundation Board, in addition to the above, by processing license (lottery) applications, photocopying, recording and typing of
    minutes, scheduling of meetings by ensuring a quorum, and prepares all materials necessary for all meetings of the Board (Regular & Annual).
  3. Maintains an accurate Resident Room list, and has a good knowledge of the day to day activities, the location of meetings, and location of CEO/Leaders and staff to ensure proper communication of information.
  4. Coordinates new Admission of an Resident with Resident and Family by providing and explaining the New Admission Information Package, giving a tour of the home, ensuring the Admission Checklist is circulated and completed , providing EMO Cards & Picture of new Admission and notifying all Department s of the new admission. In addition, also communicates any transfer or change to an Resident’s status to all Departments, DOHW, and Pharmacy.
  5. Responds to the Fire Panel Alarm, when activated, and performs duties as outlined in the Emergency Plan Manual.
  6. Promotes and maintains the safety of Residents, staff, and visitors as a strategic priority of the home.
  7. Participates in the care and support of Residents as time permits.
  8. Ensures confidentiality in the storage of Resident and Administration files/ documents. Ensures security, confidentiality, and organization, in maintaining a record storage room for all departments by receiving, storing, and ensuring timely destruction of all records as per Record Storage Policy.
  9. Maintains the telephone system administration by ensuring set up of new phones, voice mails, proper extension names, accurate extension lists, and that timely changes are made for automated attendant.
  10. Maintains House Keys by updating the Key Index and by ensuring the sign in and out of all keys.
  11. Ensures that required external licences i.e., Hairdressing Salon and Liquor Permit are updated.
  12. Responsible for answering the Senior Care Van Booking Line to coordinate pick up and transfer with clients and drivers and maintains information for billing purposes.
  13. Maintains and replenishes the office supplies/equipment for all Departments and records inventory as required.
  14. Participates on internal/external committees as designated.
  15. Participates in Facility Orientation with Student Placements.
  16. Ability to be a flexible positive team member that participates in cross training to assist in other Departments of the Home as needed.
  17. Receives and processes sealed tenders as required
  18. Performs other duties as required.

Skills & Competencies

  • Proven capacity to manage sensitive information with the highest degree of integrity, professionalism and confidentiality.
  • Demonstrated exemplary interpersonal and communication (oral, written telephone) skills.
  • Demonstrated ability to clearly write, speak and interact professionally required.
  • Demonstrated ability to work with all levels of Management and Staff, Residents, and families and have good interaction with Business and Community relations.
  • Demonstrated competence to work with minimal supervision.
  • Demonstrated proficiency in composing professional communications, i.e., letters, emails, memos for internal or external use.
  • Demonstrated expertise in the MS Office suite of programs, the Internet and email.
  • Confirmed excellence in ability to prioritize projects and work and manage the unexpected.
  • Proven effective and efficient organizational abilities, using self-direction and sound judgement to prioritize workload and to coordinate multiple and competing task demands and deadlines.
  • Demonstrated proficiency to work in a fast paced environment with strong attention to detail.

Educational Qualification

  • Graduate from a recognized Administrative Assistant Program.

Experience Required

  • Minimum of 2 years’ experience in a Senior Administrative position.