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POSITION: Capital Campaign Administrative Assistant (Contract Position)
DEPARTMENT: Administration
RESPONSIBLE TO: CEO (Chief Executive Officer)
Scope of Position:
The Capital Campaign Administrative Assistant is a passionate and organized individual with experience in fundraising and wants to make a difference in the lives of our seniors living in Long-Term Care. Reporting to the CEO the Capital Campaign Administrative Assistant is a detail-oriented and creative individual, working with a Fundraising Consultant to support our fundraising efforts through community and donor engagement for supporting Agencies of The RK MacDonald Nursing Home Corporation and the RK Nursing Home Foundation.
Key Responsibilities:
1. Fund Development
- Execute an established fund development plan
- Develop grant proposals and apply for funding
- Identify and cultivate prospects for major gifts, and outside / third-party fundraisers
- Cultivate a network of dedicated donors and volunteers
- Guide the donation management process (receipting, thank you letters, recognition)
- Manage and regularly update the donor database
- Manage a budget and track goal achievement
- Collaborate with the RK staff, board, and appropriate committees
- Effectively convey the organization’s mission, vision, and programs
2. Event Planning
- Plan and execute all aspects (including logistics, sponsors, volunteers, etc.) of fundraising and membership events
- Seek out new third-party events and act as primary liaison with their organizers
- Promote events to appropriate audiences
- Maintain positive relations and communications with donors, sponsors, and stakeholders
- Recruit, manage, and support event volunteers
3. Administration:
- Create and maintain financial reporting process
- Coordinate meetings including invitation, minute taking, etc.
- Ensure the database is updated regularly with accurate and detailed information
Skills:
- A commitment to the RK MacDonald’s mission and core values
- Experience working with not-for-profit boards, volunteers, and donors an asset
- English Essential – Bilingualism is a strong asset
- Sincere enjoyment of older adults including the ability to listen and understand what is of value to them
- Superb written and verbal communication skills
- Strong time-management skills and multitasking ability
- Proficient in software and aptitude to learn new software and systems
- Solid interpersonal skills
Required Qualifications:
- Relevant post-secondary education (e.g., fundraising management) or experience
- Minimum of 2 years’ experience in campaign fundraising with a track record of supporting successful Capital Campaigns is an asset
- Strong organizational skills, attention to detail, ability to work independently, manage multiple projects and meet deadlines
- Experience managing social media content and digital campaigns
- A valid driver’s license, insurance, and reliable vehicle are required
- Must pass a Criminal Record and Vulnerable Sector checks
