Accounting Clerk

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POSITION: Accounting Clerk
DEPARTMENT: Finance
RESPONSIBLE TO: Director of Finance

Reporting to the Junior Accountant and the Director of Finance, the Accounting Clerk supports the Finance Department’s operations. In alignment with our Mission, Vision, Core Values, and Resident-Centred Care philosophy, the Accounting Clerk acts as a positive role model and partner in providing care and support to residents while representing the Home in a positive, professional, efficient, and confidential manner.

Key Responsibilities:

1. Understands that the Resident and family are central to all departmental activities, services, and decisions.
2. Builds working relationships and performs duties in line with R.K. MacDonald Nursing Home’s Mission, Vision, Values, and resident-centred care philosophy.

3. Accounts Payable Functions & Responsibilities:
   • Maintains accounts payable invoices, receives and matches invoices to purchase orders and packing slips, ensures invoices are reviewed by appropriate departments.
   • Data entry in accounting software and including ensuring appropriate GL’s are utilized and recoverable tax properly calculated.
   • Meets bi-weekly Accounts Payable EFT demand and processes manual cheque as required.

4. Payroll Function & Responsibilities
   • Review and verify employee timecards in scheduling software against the schedule.
   • Transmit timecards to payroll software and verify pay rates and hours are correct.
   • Process employee changes in the payroll system (position, rate, dept etc.).
   • Generate payroll reports including employee payroll statements.
   • Create and review payroll EFT.
   • Support department on payroll reporting, remittances and government reporting.
   • Bi-weekly, provide Director of Finance with spreadsheet detailing recent changes in employee status including new hires, employees off work, position changes, & return to work.
5. Pension / Benefits – Supports the Junior Accountant and Director of Finance
   • Ensure benefits deductions in payroll are reconciled with monthly benefits / pension payables.
   • Facilitate changes to benefit coverage, including upon termination.
6. Deposit
   • Balance operating cash with receipt book.
   • Prepare and conduct bank deposits.
   • Manage petty cash.
7. Membership on RK committees as designated by the Director of Finance, if time allows.
8. Accounts Receivable

• • Supports Accounts receivable as required, determined by the Director of Finance.

Education Required, Training, & Experience

• Required – Completion of a recognized college or university program in accounting or finance, and / or 2+ years of related experience in an accounting and finance work environment.
• Required – Demonstrated experience working with ERP Software, payroll, and scheduling software.
• Required – Demonstrated experience in MS365.

Job-Related Skills & Competencies:

• Communicates effectively with residents, visitors, and staff.
• Works efficiently with minimal supervision and sound judgment using well developed critical thinking skills.
• Maintains confidentiality, integrity, accuracy, and attention to detail.